Tip: If an address search fails, try the GIS parcel map approach next.
Start here: Search county/state property records by address
OfficialPropertyRecords.org.
Introduction
Finding county deed records can be tricky due to the different systems and record types used in various counties. This guide simplifies the process, clarifies which offices manage specific records, offers a step-by-step search method, and highlights common challenges you might face.
Identifying Which County Offices Manage Records
Assessor’s Office
The Assessor’s Office keeps property records, such as valuations, zoning details, and tax information. They often have historical records related to property assessments.
Recorder’s Office
The Recorder’s Office is your go-to for accessing deed records. They manage all documents pertaining to property ownership, including property deeds, mortgages, liens, and easements.
Clerk’s Office
The Clerk’s Office may hold public records about legal documents impacting properties, such as judgments, court orders, and other legal notices affecting property rights.
Geographic Information Systems (GIS)
GIS offices offer detailed maps that display property lines, zoning, and public utilities. These maps help visualize parcel information and clarify property boundaries.
Step-by-Step Search Guide
Step 1: Identify the Relevant Office
Start by determining which office aligns with your needs. For deed records, begin with the Recorder’s Office; for property assessments, check the Assessor’s Office first.
Step 2: Utilize Online Resources
Many counties host online databases for property records. Visit your county’s official website for the Recorder or Assessor’s office and look for sections labeled “Property Records” or “Deed Records.”
Step 3: Searching with Parcel Number or APN
If you have the Parcel Number or Assessor’s Parcel Number (APN), enter it in the county website’s search tool. This often leads to the most precise results as it directly identifies the property.
Step 4: Searching by Address
If a parcel number isn’t available, you can perform a search using the property’s full address. Include the street number, name, city, and zip code, ensuring all details are correct to improve your search results.
Step 5: Explore GIS Maps
If your county offers GIS maps, take advantage of them. These interactive maps display property boundaries and allow you to click on parcels for more detailed data.
Step 6: Retrieving Documents
After locating the records you need, you can view, download, or request physical copies based on county policies. Be mindful of any fees associated with obtaining these records.
Tips for Navigating County Systems
- Understand the Structure: Each county may have distinct procedures for accessing records. Familiarize yourself with your county’s website.
- Use Compatible Browsers: Some websites function better on specific browsers. If you encounter issues, try a different browser or device.
- Reach Out for Help: If you’re having trouble, don’t hesitate to contact county officials by phone or email for assistance.
Common Challenges You May Encounter
Formatting Variations
Pay attention to how you enter information while searching. For instance, “123 Main St” might yield different outcomes compared to “123 Main Street.” Experiment with different formats when necessary.
Condominium Records
When searching for condo records, remember these may be categorized differently than single-family homes. Look for specific sections regarding condo associations or developments.
Rural Route Properties
If the property is on a rural route, ensure you’re using the correct routing number or description, as some counties may list these properties differently than urban addresses.
Frequently Asked Questions (FAQ)
1. Is online access available for county records?
Many counties offer online access to property records, but availability varies. Start by checking the official county website.
2. Are there fees for obtaining records?
Some counties charge fees for document copies, which can differ widely. Check your specific county’s policy for details.
3. What if I don’t have the APN?
You can still search using the complete property address; however, an APN typically yields more accurate results.
4. How can I correct errors in county records?
If you find mistakes in the records, contact the appropriate office (often the Recorder’s Office) to request corrections or clarifications.
5. Can I request deed records from another county?
Generally, you must contact the office in the county where the property is located to obtain deed records for that property.
Conclusion
Accessing county deed records can be manageable. By knowing which offices hold the records, following our step-by-step guide, and being aware of potential challenges, you can successfully navigate the process. Use online resources, gather necessary information such as parcel numbers, and don’t hesitate to ask county officials for help when needed. With persistence, you’ll find the information you need.
Fix common issues
- Test both “123 N Main St” and “123 North Main Street”.
- Try searching by parcel/APN for condos.
- Rural addresses often require parcel-based searching.
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