What you’ll get: Deeds, tax info, parcel data, and sometimes sales/transfer history—depending on the county.
Start here: Search county/state property records by address
OfficialPropertyRecords.org.
Understanding County Offices and Their Records
When researching deed records, it’s essential to know which county office manages the relevant documents. Here’s a simplified overview of the main offices you’ll encounter:
Assessor’s Office
The Assessor’s Office maintains property records and assessments. This office typically contains information about property tax evaluations, ownership, and elements related to property valuation.
Recorder’s Office
The Recorder’s Office is the primary source for deed records. It documents property ownership transfers and keeps official documents like deeds, mortgages, and liens.
Clerk’s Office
The Clerk’s Office often deals with court-related documents and may store records pertaining to property disputes or foreclosures. In many counties, they also oversee property transfer processes.
Geographic Information System (GIS) Office
The GIS Office offers geographic data and mapping services, which are useful for visualizing property boundaries and understanding parcel information. Many county GIS systems provide detailed maps to assist in property searches.
Step-by-Step Guide to Searching Deed Records
Tracing deed records can be simple if you follow a structured approach. Here’s a handy step-by-step guide:
Step 1: Identify the County
Start by determining the county where the property is situated. This will guide you to the right office for records.
Step 2: Gather Property Information
Collect as many details about the property as you can, including:
- Property owner’s name
- Parcel number (also called APN)
- Property address
Step 3: Visit the Recorder’s Office Website
Many counties offer online access to property records. Go to the website of the Recorder’s Office for the relevant county.
Step 4: Search for Records
Use the searching tools provided. Input either the property owner’s name or the parcel/APN number. Look for help sections on the site for specific instructions.
Step 5: Review the Records
Once you locate the records, examine them closely. Take note of transaction details, including dates and involved parties.
Tips for Navigating Different County Systems
Each county may have its own systems and practices. Here are some helpful tips to navigate effectively:
- Learn the Terminology: Different counties may use various terms for similar records. Familiarizing yourself with local language can help prevent misunderstandings.
- Check for Online Access: Some counties have advanced technology while others do not. Before making a trip, see if records are online.
- Contact Customer Service: If challenges arise, reach out to county offices. They can provide support and information.
- Be Aware of Fees: Know about potential fees for records, which can vary from one county to another.
Using Parcel/APN and GIS Maps
The Parcel Number (APN) and GIS maps are crucial for your research. Here’s how to effectively utilize them:
Understanding Parcel/APN
The APN is a unique identifier for each parcel of land. It’s often necessary for searches in county databases, so be sure to keep it handy.
Utilizing GIS Maps
Many counties provide online GIS mapping tools where you can enter the APN or property address to see details about the parcel. GIS maps typically show:
- Property boundaries
- Adjacent properties
- Land use information
Common Issues in Deed Records Research
When searching through deed records, you might face several common challenges:
Formatting Issues
Some records may not follow a standard format, complicating searches. Stay patient and try different search terms if needed.
Condominium Records
Condominium ownership often has specific recording requirements. Be sure to review local regulations regarding condo records.
Rural Routes and Addressing
Rural properties might lack traditional addresses, so you may need to use the APN or descriptions in records to locate them accurately.
Frequently Asked Questions (FAQ)
1. What should I do if I can’t find a record online?
If a record isn’t online, consider visiting the county office in person or calling customer service for help.
2. Can I access records from other counties?
Yes, you can obtain records from other counties, but you must adhere to that specific county’s process.
3. Are there fees for accessing records?
Yes, many counties charge for copies of records. It’s best to check the fee schedule at the relevant county office.
4. How do I dispute a deed record?
If you think there’s an error in a deed record, contact the Recorder’s Office to learn how to initiate a dispute.
5. Are online records trustworthy?
While many online systems are reliable, it’s wise to confirm the information with official records at the county office, especially for significant transactions.
Conclusion
Tracing deed records across counties can seem overwhelming; however, by understanding which office holds what records, following a systematic search approach, and using the right tools, you can navigate these complexities with ease. Spend some time getting familiar with each county’s unique rules and utilize all available resources for a successful property search.
If records don’t show up
- Try abbreviations (St vs Street) and remove punctuation.
- For condos, confirm unit format (Unit 4 vs #4).
- GIS parcel maps can confirm the correct parcel.
Run a lookup: Property records search