Pro tip: If one source looks incomplete, check another—counties update systems at different speeds.
Start here: Property records search by address
OfficialPropertyRecords.org.
Comprehending Real Estate Records: An Essential Guide
What Exactly Are Public Property Records?
Public property records are government-maintained documents that offer comprehensive details about real estate properties. These records promote transparency in ownership and transactions, making them essential resources for buyers, sellers, renters, and investors.
What Details Are Included in Property Records?
Property records generally encompass a range of vital information, such as:
- Ownership: Names of current and previous property owners.
- Deeds: Legal records outlining ownership transfers.
- Tax Information: Overview of property tax assessments and payments history.
- Mortgages and Liens: Details on any outstanding loans or legal claims against the property.
- Sales History: Documentation of past property sales and their corresponding prices.
Where Are These Records Obtained From?
Various governmental entities usually gather public property records, including:
- Assessor’s Office: Responsible for evaluating properties and determining tax assessments.
- Recorder’s Office: Manages the recording of deeds and other legal documentation.
- County Clerk’s Office: Keeps records related to elections and marriage licenses, sometimes including property records.
- Geographic Information Systems (GIS): Provides digital mapping data that enhances traditional property records.
Step-by-Step Guide to Searching Property Records
Searching by Address
Follow these steps to find property records using an address:
- Navigate to your local assessor or recorder’s website.
- Find the property search feature on the main page.
- Select the option for “Search by Address.”
- Input the complete address, including house number, street name, city, and state.
- Click “Search” to view the results.
Searching by Parcel/APN
Here’s how to search using a Parcel Number or Assessor’s Parcel Number (APN):
- Visit the county assessor or recorder’s website.
- Locate the property search function.
- Select “Search by Parcel/APN.”
- Enter the APN, typically found on tax documents.
- Click “Search” to access the relevant property records.
Understanding Key Fields in Property Records
When reviewing property records, you’ll notice several common fields. Here’s a summary of how to understand them:
- Parcel Number: A unique identifier for tax and assessment purposes.
- Owner Name: The person or organization that legally owns the property.
- Legal Description: A detailed description of the property’s location, often including lot and block numbers.
- Recorded Date: The date when the deed or document was officially registered.
- Sale Price: The amount for which the property was sold.
Avoiding Common Mistakes
Navigating property records can be tricky. Here are common errors to steer clear of:
- Inputting an incorrect or incomplete address.
- Overlooking multiple ownership names or past owners.
- Neglecting to check additional relevant documents like liens or easements.
- Not verifying the last updated date on the records.
- Assuming all records can be accessed online—some may require in-person requests.
Frequently Asked Questions
1. When are property records updated?
Typically, property records are updated shortly after transactions are recorded, usually within a few days of filing.
2. Is there a cost to access property records?
Most property records are publicly accessible for free, although some counties may charge for copies or access to specific online databases.
3. Can I find information about a property without visiting the office?
Generally, property records can be accessed online through the respective county office’s website.
4. What should I do if I find inaccuracies in property records?
Reach out to the office that holds the records to request a correction, and provide supporting documentation as needed.
5. Are there fees for obtaining public record copies?
While online access is generally free, there may be costs for printed or certified copies of documents.
In Conclusion
Grasping real estate records is vital for anyone engaged in property transactions or assessments. By understanding public property records—their content, sources, access methods, and interpretation—you can make informed decisions regarding real estate. Additionally, being aware of common pitfalls can prevent unnecessary complications. With this knowledge, whether you’re a homeowner, prospective buyer, or investor, you can confidently navigate the complex realm of real estate.
What to do next
- Use the county’s GIS map to confirm the parcel.
- Check the most recent deed record.
Run a lookup: Search public property records