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Introduction to Deed Records in Philadelphia County
Deed records serve as essential resources for both individuals and real estate professionals. In Philadelphia County, Pennsylvania, these documents track property ownership, transfers, and other significant real estate transactions. The records you can access include:
- Property Deeds
- Mortgages
- Liens
- Foreclosure Documents
- Property Assessments
- Tax Liens and Payments
For homeowners, buyers, sellers, and real estate agents, understanding how to access these records can deliver vital insights into a property’s history.
How to Access Deed Records: A Step-by-Step Guide
Searching by Property Address
To search for deed records using a property address, follow these straightforward steps:
- Visit the Philadelphia Department of Records Website: Open your internet browser and navigate to the department’s official site.
- Go to the Deed Search Section: Find the section dedicated to records or a specific deed search tool.
- Select ‘Search by Address’: Choose the option that allows searching by a property address.
- Input Required Information: Fill in the street number, street name, and any other needed details.
- Examine the Search Results: After submitting your search, you will see a list of properties that match your criteria. Click on the desired property to access detailed records.
Searching by Parcel Number (APN)
If you’d like to use a parcel or Assessor’s Parcel Number (APN) for your search, follow these steps:
- Start at the Department of Records Website: Again, begin at the same department site.
- Find the Parcel Search Option: Look for a link or button that allows you to search by parcel number.
- Enter the APN: Input the parcel number exactly as it appears on your documents.
- Click Search: Browse any listings that correspond to your input.
- Access Complete Property Records: Select the relevant entry to view comprehensive details about the property.
Offices Responsible for Deed Records
Different offices in Philadelphia County are involved in maintaining deed records. Knowing where to look is crucial:
- Office of Property Assessment: Manages property assessments and valuation records.
- Recorder of Deeds: Responsible for recording property deeds, mortgages, and liens.
- City Clerk: Often oversees public records, including certain property documents.
- Geographic Information Services (GIS): Provides mapping services and spatial information that aids in identifying property locations and boundaries.
Common Challenges When Accessing Deed Records
While searching for deed records in Philadelphia County, you may encounter various common issues:
Deed Records for Condominiums and Units
Condominiums and multi-unit properties can present unique challenges in accessing deed records. Ensure that the unit number is correctly formatted, as owners may need to provide both the building number and unit number for accurate results.
Distinguishing Between Mailing and Situs Addresses
It’s important to distinguish between mailing addresses and situs addresses. The situs address refers to the physical location of the property, while the mailing address may differ. Confirm you’re using the correct address type during your search.
Unit Number Formatting Issues
When searching for properties with units, you might encounter inconsistencies in how unit numbers are recorded. Verify the formatting and try alternative variations if your initial search doesn’t yield the desired results.
Commonly Asked Questions
1. What are the costs involved in accessing deed records?
Accessing public records online is generally free, but there may be fees for obtaining certified copies.
2. Can deed records be accessed remotely?
Yes, many records are available online, although some may require a visit to specific offices.
3. What should I do if I can’t locate a deed record?
If you are unable to find what you need online, consider reaching out to the relevant office for assistance or look for alternative names or addresses.
4. Are historical deed records available?
Yes, historical deed records are usually archived and can be accessed through the Recorder of Deeds or local history libraries.
5. What steps should I take if the property information is incorrect?
If you notice inaccuracies in the deed records, contact the Recorder of Deeds to request corrections or further investigation.
Final Thoughts
Navigating deed records in Philadelphia County, Pennsylvania, is a straightforward process when you know the right procedures. Whether you’re searching by property address or parcel number, knowing which offices to consult can simplify your experience. Being aware of common issues helps save you time and frustration. With the information provided in this guide, you should be well-equipped to efficiently navigate these records, facilitating your property management or real estate transactions.
Explore related guides
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- Public Property Records explained
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- County / State Records guide